Certified Texas Contract Manager Practice Exam

What is a key activity performed by contract managers during the Post-Award Meeting?

1. Collecting and maintaining contractor performance documentation

2. Developing new contracts and purchasing agreements

3. Conducting market research for future procurement

4. Negotiating contract terms with vendors

The correct answer is: Collecting and maintaining contractor performance documentation

Collecting and maintaining contractor performance documentation is a key activity performed by contract managers during the Post-Award Meeting. At this stage, it's essential to establish clear expectations and metrics for performance. This documentation helps ensure that the contractor understands the performance standards they must meet and provides a basis for evaluating their compliance throughout the contract term. It also assists in identifying any performance issues early, allowing for timely intervention and support. In contrast, the other activities listed typically occur at different phases of the contracting process. Developing new contracts and purchasing agreements is primarily a pre-award function, as it involves the creation of documentation and terms that set the foundation for future engagements. Conducting market research for future procurement is also an upfront activity that helps inform decision-making before any contracts are awarded. Negotiating contract terms with vendors is largely a pre-award activity as well, focused on reaching an agreement before the contract is finalized. Thus, during the Post-Award Meeting, the focus shifts to performance management and compliance monitoring, making the collection of performance documentation paramount.