Certified Texas Contract Manager Practice Exam

What should be compared during the inspection phase to confirm successful delivery?

1. Sampling of goods

2. Items received with the purchase order

3. Costs incurred during transportation

4. Vendor contracts with service levels

The correct answer is: Items received with the purchase order

The inspection phase is crucial in confirming that the delivery of goods meets contractual obligations. During this phase, items received should be compared directly with the details specified in the purchase order. This includes verifying quantities, specifications, quality, and any other stipulations that were agreed upon in the purchase order. By aligning the received items with the purchase order, you ensure that what has been delivered matches what was requested, which is essential for maintaining accountability and compliance with contractual terms. While sampling goods might provide insights into quality, it doesn't guarantee that all items conform to the order specifications. Evaluating costs incurred during transportation is necessary for budgeting and financial tracking but does not assist in confirming the correctness of the delivered goods. Finally, reviewing vendor contracts with service levels can offer context regarding expectations but is not directly relevant to assessing the specifics of the current delivery. Understanding these distinctions emphasizes the importance of confirming received items against the purchase order to ascertain successful delivery.